Board of Directors Club and Foundation Meetings
August 10, 2022
FINAL MINUTES v 1
Note: THIS WAS A HYBRID MEETING
Board Members in Attendance: Jack Ferreri, Connie Fish, Kevin Hayden, Rod Nilles, Peter Overton, Paul Patenaude, Kathy Roberg
Members Absent: Jim Emerick, John Gerold
Guests: None
CLUB MEETING
Called to order by President Kathy Roberg at 12:05pm.
SECRETARY (Ferreri)
- Consent agenda for minutes and Treasurer Overview. Motion by Overton, second by Nilles. Motion passes.
TREASURER (Loch)
- No reports other than overview
PRESIDENT (Roberg)
- Discussion re meals: We’ll have a sign-in that tracks attendance and whether attendees have the provided meal or not. Greeters will push attendees to sign in for both. We will not bill non-eaters for the meals. We’ll continue to track how many members eat the meal, since this is important to our vendor (TNT) and may impact future operations. We’ll charge attendee/eaters $16 for the meal -- $13 for the meal itself and $3 to cover room rental, etc.
- We’ll need to add a line item in the budget for guest meals. A member that brings a guest must pay for that guest (or bring food). The Club pays for speakers, prospective members, and special guests (like the Rotarian exchange student heading overseas). For Treasurer: we should have a line item for $630 for these meals.
- Roberg will solidify dark dates for the rest of the year (days on which we will not have a meeting because of holiday or other Rotary event). This should be communicated to venue, food vendor, activity chairs (through Avenue of Service chairs), and membership as a whole.
- Roberg will be out travelling for two weeks.
PAST PRESIDENT (Fish)
- No report
CLUB SERVICE (Nilles)
- We’ll reinitiate Club Raffles, with ticket sellers and prized.
- We’ll promote birthdays/anniversaries don’t have to be cash. Gifts are great and can be used for the raffle.
- Ferreri will work on updating badges.
- Madison West has a sign in storage which we can use for entry spot to Middleton. It just says Rotary, so it’s suitable for the new Club. Ferreri ordering a new banner for the Club.
- Club Service is redoing the sandwich Board for outside the building to announce meetings with new Club name.
- Aune and Hayden will work on getting the Club a new laptop.
COMMUNITY SERVICE (Gerold) No report
VOCATIONAL SERVICE (Emerick) No report
INTERNATIONAL SERVICE (Patenaude) No report
CRITICAL ISSUE (Roberg): No report
Motion to adjourn the Club meeting at 12:50pm by Fish, second by Nilles. Motion passes.
FOUNDATION MEETING
Meeting called to order at 12:51pm
Secretary report:
- Via consent agenda, motion to approve minutes by Fish, second by Hayden. Motion carries.
PRESIDENT (Roberg) No report
- Overton is developing several Project Support Requests to handle Madison West Legacy Commitments.
- Hayden speaks regarding too much information on Club operations held by old-timers. We need to share more information and be open to funding different projects, rather than the same projects year after year. The merger offers us the opportunity to re-imagine our Club.
- The Club needs to prepare an Annual Report (based on Gerold’s request from 2-3 months ago. Loch to lead.
PAST PRESIDENT (Fish) No report
CLUB SERVICE (Nilles) No report
COMMUNITY SERVICE (Gerold) No report
VOCATIONAL SERVICE (Emerick) No report
INTERNATIONAL SERVICE (Patenaude)
- There’s a $1,706.56 approved budget item regarding an Adopt-a-Cot program for TLC in South Africa. Patenaude needs to clarify.
OTHER ITEMS
- Hedden met with Schwab to move forward with name change on account.
- Hayden moves to adjourn at 1:52, second by Patenaude. Motion carries.